The Advantages of Device Tracking and Accountability for Mobile Workforce Devices

In the modern business landscape, organizations today rely heavily on mobile workforce devices to enhance productivity and improve operational efficiency. Whether it’s mobile phones, tablets, or laptops, these devices have become indispensable tools for employees working remotely or on the go.

However, managing and securing these devices can be daunting, especially when dealing with a large workforce. That’s where device tracking and accountability come into play, offering numerous advantages that can significantly benefit organizations.

Let’s explore these advantages, which include cost savings, total cost of ownership (TCO), worker accountability through check-in processes, and enhanced security measures.

1. Cost Savings

Device tracking and accountability systems provide organizations with substantial cost savings by optimizing device utilization and reducing device loss or theft. When devices are tracked and managed effectively, organizations can gain insights into their usage patterns and identify underutilized or idle devices.

Device tracking and accountability systems provide substantial cost savings by optimizing device utilization and reducing device loss or theft

By reallocating or repurposing these devices, businesses can minimize unnecessary device purchases and thereby reduce procurement costs.

The ability to track and locate devices in real-time can empower organizations to recover lost or stolen devices quickly. This minimizes the need for expensive device replacements and reduces the impact of lost productivity due to device unavailability. A recent study found that almost 10% of device fleets were replaced each year because of device loss.

By implementing device tracking and accountability solutions, organizations can make informed decisions about device allocation, leading to substantial cost savings.

2. Worker Accountability through Check-In/Out Processes

In a mobile workforce environment, it is essential to establish worker accountability to ensure productivity and compliance with organizational policies. Device tracking and accountability systems facilitate the implementation of check-in processes, which can help to ensure that employees remain responsible for the devices entrusted to them.

Check-in/out processes typically require employees to log in or scan their devices at designated intervals or specific locations.

This practice serves two purposes: it allows businesses to monitor device usage and ensure that employees remain actively engaged in work-related tasks.  Moreover, it promotes responsible behavior among employees, reducing the likelihood of device negligence or misuse.

Implementing check-in processes also offers valuable insights into workforce productivity and time management. By analyzing check-in data, organizations can identify patterns, optimize workflows, and enhance overall operational efficiency.

3. Enhanced Security Measures

The security of workforce devices is a paramount concern for organizations, especially given the increasing number of cybersecurity threats.

Device tracking provides robust security measures to protect sensitive data and mitigate risks associated with device loss or theft. Real-time device tracking facilitates swift responses in cases of device loss or theft. Administrators can remotely wipe or lock devices to guarantee that confidential data remains secure.

Additionally, geo-fencing capabilities allow organizations to create virtual boundaries that trigger alerts when devices leave designated areas, thus preventing unauthorized access to corporate data.

Device tracking is also essential for ensuring compliance with regulatory requirements. It allows organizations to demonstrate their proactive approach to protecting sensitive information. This can be crucial for industries such as healthcare and finance, which are subject to stringent data privacy and security regulations.

4. Total Cost of Ownership (TCO)

Managing the total cost of ownership (TCO) of mobile workforce devices is crucial for businesses that want to achieve optimal resource allocation. Device tracking and accountability play a vital role in TCO reduction by providing insights into device lifecycles, instances of device loss, maintenance needs, and necessary upgrades.

Tracking devices throughout their lifecycle can also help organizations extend device lifespan. By identifying opportunities for maintenance and repairs, they can reduce the need for premature replacements. Additionally, monitoring device loss and usage metrics allows businesses to make informed decisions regarding device upgrades or replacements, aligning with their budgetary considerations and technology requirements.

The goal of TCO reduction also encompasses device provisioning and onboarding processes. Device tracking enables efficient device deployment and setup, minimizing time and effort spent on manual configuration. By automating these processes, organizations can reduce administrative overheads and increase employee productivity.


Device tracking and accountability provide numerous advantages for organizations using shared devices. By implementing these systems, businesses can save costs through optimized device utilization and reduced device loss.

The ability to track devices throughout their lifecycle helps manage the total cost of ownership, aligning with budgetary considerations and technology requirements. Worker accountability through check-in processes enhances productivity and responsible device usage. Furthermore, robust security measures safeguard sensitive data and ensure compliance with regulations.

As the mobile workforce continues to expand, organizations must prioritize device tracking and accountability to achieve peak efficiency and security. These solutions can help businesses optimize resource allocation, reduce costs, and foster a productive and secure work environment for their mobile workforce.

Interested in learning more about device tracking and management from BlueFletch? Learn more here